Meeting Minutes

Open Meeting:

Taylor Bay Beach Club Agenda

Saturday, July 12, 2014

10:00am at TBBC Beach Cabana

Owners present:

4 community members

Board Members present:

Steve Stemhagen (President)

Sue Hannah (Vice President) Alice Carey (Treasurer & Secretary (temp) Wilbur Dukes; Karen Ekdahl; Harold Mattoon

Call to Order

Approval or Correction of 6/7/14 minutes

•

Minutes approved.

Treasurer’s Report

INCOME (Jan

to today)

2013 Dues

2013 Special

Assessment

477.50

2014 Dues

2014 Beach

S.A.

9,900.64

2014 Road S.A.

2015 Prepaid

Dues

Compliance

Fines

Bounced check

reimbursement

5,656.50

534.68

1,947.19

100.00

Donation

Div Interest &

Interest

6.36

Gate Clickers

Legal

Reimbursemen

t

195.00

874.98

Lien Release

Non-

compliance

reimbursement

73.00

21.84

Total income

Banking

Information as

of 6/5/14

Key Bank (checking)

SCU (checking)

Total

2013 Special Assessment Balance

2014 Beach assessment

2014 Road assessment

Operating

Budget

Key Bank (savings)

SCU (Road Fund)

Members

EXPENSE

S (to

7/11/14)

Accountant

Beach

Repairs

owing:

4 members for 2014

dues

2 members in

collections for

past/present dues

2 properties in

foreclosure (will

collect when sold)

1 member (3

properties) in legal

proceedings

4,604.34

2,764.69

(from operating capital)

Sanican

Water/Sewer

Tech

Facilities

Rental

Gate

Maintenance

153.00

15,000.00

130.00

1,753.32

Insurance

Equipment

Repairs

Yardwork/Co

m.Mtn

Landscape

Svcs

4,493.00

983.51

825.00

5,312.02

Legal

Misc

supplies

Office

supplies

Property

Tax/Licenses

3,950.00

269.48

512.62

2,338.22

Utilities

Water/Sewer

Maint

To Road

Repairs

3,778.27

7,086.95

1,200.00

To Savings

1,200.00

56,354.42

Year-to-date

Budgeted

Expenses:

Year-to-date

Actual

Expenses:

$53,291

$56,356

($3,065)

July thru

December,

2014

$37,168

President’s Report

•

Emergency repairs were necessary at back loop lift station as the fuses overheated in the main circuit box and the 2 pumps quit working.

We had to call Correct Equipment for repairs and Hemleys truck to extract sewage until repairs made. Total cost: $1800

•

New shed built @ sewer plant for UV light treatment. Cost: $1900

Repairs made to community John Deere mower. Cost: $984

This is a commercial-type mower and worth the repairs while parts or still available.

New locks and paint needed to finish up.

•

•

Dept of Health – A mandatory sanitation inspection was performed on our water pump system. Cost: $840. A dehumidifier was

recommended for the pump house. Report coming in the mail.

Old business

•

Beach Repairs (building permit; hydrolic permit app).

After 2 years of working with Pierce County, TBBC has been granted

the necessary work permit to build the bulkhead

and soft-armoring.

We are continuing to work with Dept of Fish & Wildlife for our

hydrolic

permit.

•

Rental Policy – some interest was shown in past community meetings to develop a policy restricting number of rental properties in our

community. Further investigation needed and an attorney consult.

•

Tree removal @ Park; beach; sewer line along Graybeal’s

Steve is presently seeking bids to take down these trees. First bid came in @ $3900. Another bid needed by bonded and licensed

contractor.

•

Facilities Manual – almost completed.

•

Sewer Plant upgrades: waiting for a quote & logistics (Andrew of GHC) on re-coating our sewer tank and scheduling anode

inspections/replacement.

•

Water meter inventory – location of water meters on each lot will take place sometime this fall by Steve. It would help if each member

could locate their own meter.

•

Joe Forkner: no water

A small backhoe has been rented to dig along TBBC water line from his meter to the main line to try and locate blockage.

New Business

•

th

Cabana stairs: work to replace the stairs with new treated lumber & gravel will begin the week of July 28 .

•

New security system research: Steve called about buying a stainless steel box to locate next to our gate and store our equipment.

Costs run $2,000 - $3,000 for the box only. It was decided that a new digital

system should come first (showing license plates, etc) and then decide how

to house it. It was reiterated again that the GATE security system

purpose is to show vandalism/damage to entry gate, not for each

neighbor’s security. Each neighbor should install their own system if

he/she

has concerns regarding protecting their own property.

main’s

Calendar

•

Next Board meeting will be held on Saturday, August 16 at 10:00am

at our beach cabana.

Adjourn Open meeting

Closed Executive session

Delinquent Accounts

Legal

Non-compliance issues/fines